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Full-time Bid Manager

at Capita Symonds in Nationwide


Reporting to the Head of Bid Management your role as Bid Manager at Capita Property and infrastructure
will be varied.  Your clients predominately public sector  including local government, health, and central government and sectors include multi-disciplinary design consultancy, engineering, construction, infrastructure, highways and property.

You will be based out of our London, Manchester or Southampton office and you must be prepared to travel.

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The key criteria / aspects of the role are as follows;

• The creation of successful well written bid responses
• Engagement at all levels to ensure successful outputs as part of a bid programme
• Management of complex bid programmes
• Completely self sufficient and self starting
• Flexibility in terms of approach to achieving required outcomes and starting new projects and bid assignments
• Challenge to operational input to keep a bid on course.
• Demonstration of good practice by example
• Ensuring the development of a win strategy and the articulation of this into the bid
• Effective management of bid governance
• Review and Assurance of the written submission
• Overview of the Financial and Commercial aspects of the bid
• Core project management skills

Overall key deliverable is the development & management of a winning bid and the submission of the bid.


Bids

Range of bids will be varied but mostly public sector clients including local government, health, and central government. Sectors include multi-disciplinary design consultancy, engineering, construction, infrastructure, highways and property.

Varied procurement and contract arrangements from preferred supplier, frameworks, and sole contracts to complex partnering arrangements and Joint Venture. Initial EOI through all stages of bidding - PQQ, ITT, Competitive Dialogue to Preferred Bidder and supporting negotiations to Financial Closure

Key Duties and Responsibilities;

• Implementation (and refinement) of Capita Property & infrastructure best practice bid processes, both from a general perspective as well as any specific processes associated with the Buying Solutions framework;
• Developing, resourcing and managing the bid programme for all bids undertaken ensuring that all inputs and outputs are completed;
• Working with Capita P&I’ nominated Bid Director/Sales Lead for each opportunity to plan, manage coordinate each bid including:
• Qualification of bid opportunities establishing whether Capita P&I has the capability to win;
• Ensure opportunities are managed in compliance with the established CSL bid management procedures;
• Management of the bid governance and approval processes, ensuring black hat meetings are undertaken where appropriate;
• Assessment and management of risks to ensure that they are addressed / managed within the bid strategy;
• Resource planning with the Bid Director to ensure the right technical team is involved in the delivery of the bid
• Management of bid costs including forecasting and tracking
• Planning the bid programme, organising and attending meetings as necessary;
• Identification of critical success factors and development of the bid strategy / winning themes / action plan with the Bid Director and the wider bid team;
• Key contact for the client’s procurement team, managing clarifications and actions;
• Identification and provision of boilerplate required for the bid;
• Supporting the bid team with authoring of text where appropriate;
• Checking and reviewing the quality of bid text developed by the bid team, editing this where necessary  to ensure that it is of the highest possible quality;
• Liaison with Capita P&I’ legal team;
• Liaison with Bid Director and Commercial Lead to develop the commercial response in line with approved corporate policy;
• Management of the document formatting and production process to ensure that all bids submitted are of the highest possible quality;
• Submission of all bids, dialogue papers, and other bid outputs ensuring that the client’s deadlines are met;
• Support bid teams with preparation for competitive dialogue interviews and presentations (possible attendance too depending on opportunity/team)
• Instigating ‘lessons learned’ sessions after key bids to improve
• Obtain the final result of the bid, including feedback from the client to inform future bid strategy;
• All other bid management related activity that may vary from bid to bid


Key Characteristics

• strong organisational and project management skills;
• relevant experience in sales and bid management;
• understanding of the financial, risk, legal and contractual aspects of tendering;
• exceptional and strong communications skills - ability to engage colleagues and senior staff in the bid team and others;
• able to translate strategy in deliverable actions plans - and to monitor progress;
• attention to detail, strong implementer and finisher of tasks;
• a drive to win, to deliver high quality submissions and continuously improve process.



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Published at 04-11-2013
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